The MOR Compliance Specialists (CS) schedule and conduct on-site management and occupancy reviews at least once a year for all subsidized properties. Each property is reviewed for compliance with HUD regulations using Form-HUD9834. Properties that receive poor ratings or that experience excessive resident complaints may be reviewed more often than annually. In conducting an on-site management review, the CS reviews property policies and procedures for regulatory compliance in the following areas:
40% ELI income targeting
Tenant files
Waiting lists and applications
Recent HUD regulation changes have been implemented
Required resident verifications and documentation
Vacant unit readiness
Tenant certification
- Completion of REAC Level 3 items and EH&S
Tenant Selection Plan
HUD-approved model lease
Compliance w/civil rights laws including Americans w/Disabilities Act, Section 504 of the Rehabilitation Act of 1973
Pet policy
Paint schedule
Security deposits
Lead based paint
Move-out resident files
Operating budget
Planned/completed physical improvements
Resident evictions
Affirmative Fair Housing and Marketing Plan
Reserve for Replacement
Leases and Addendums
Rejected Applicants
Rent records
At the conclusion of an on-site review, the CS staff conducts a close-out review which gives a detailed summary of the findings and/or problems with the property management staff. HUD form 9834 and Addendum B – Part A, B, & C are completed by the CS staff and are mailed to owners. The owner is required to correct/address all findings in the management review and respond, in writing, within thirty (30) days from the date of the management letter.